Sales-Lentz Group Data Protection Policy
1. Who is responsible for your data?
We control the ways your personal data are collected and the purposes for which your personal data are used by Sales-Lentz Group as we are the group “data controller” for the purposes arising from Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, which enters into force on 25 May 2018 (hereinafter “the regulation”). Note that each legal entity is the local “data controller” for activities that are directly related to their function.
We are part of a corporate group of companies (“our Group”), which includes:
We Love To Travel S.A. with headquarters located at L-4940 Bascharage, 4, rue
Laangwiss with registration no. B0095540 WLTT S.A. with headquarters located at L-4940 Bascharage, 4, rue Laangwiss with registration no. B206233
TravelPro S.A. with headquarters located at 430, route de Longwy Luxembourg with registration no. B0044184 Flib Travel International S.A. with headquarters located at 4, Rue Belair, Differdange with registration no. B0177392 Jerrytravel S.A. with headquarters located at 4, Rue Laangwiss, Hautcharage with registration no. B0144739 Cruisopolis S.A. with headquarters located at 430-442, route de Longwy L-1940 Luxembourg with registration no. B 0083853 Autocars Sales-Lentz S.A. with headquarters located at 4, Rue Laangwiss Hautcharage with registration no. B0007475 SLA S.A. with eadquarters located at 4, Rue Laangwiss, Hautcharage with registration no. B0049878 SL Belgium with headquarters located at 25 Parc Artisanal de Blegny, 4671, legny, Belgium with registration number 0831.920.104 Léonard Travel International S.A. with headquarters located at 25 Parc Artisanal de Blegny, 4671, Blegny, Belgium with registration number 0420.348.114 Bartholmé Clervaux Autocars S.A. with headquarters located at Op der Hei Hosingen with registration no. B0095160 Frisch Rambrouch Autocars S.A. with headquarters located at zone industrielle Riesenhof with registration no. 0098665 Ross Troine Autocars S.A. with headquarters located at maison 1A Allerborn with registration no. B0095215
2. Personal data we collect about you
We collect some personal data from you, for example when you book a voyage with us, use our website or our app, use our services or contact us. We may also receive your personal data from our suppliers who provide services to you on our behalf (for example when you provide feedback on our services), our partners when you purchase their travel related products or third parties who act on your behalf, for example travel agents or other parties who book a voyage for you. If you book a voyage on behalf of someone else, you must have their consent to use their personal information.
For more information on the parties who may share your personal data with us, please see section 8 below.
Categories of data we collect
We may collect and process the following categories of information about you:
- Your name and surname and your contact details
(email address, telephone number and postal address) When you create an account on our website
- When you book a voyage
- When you take part in our
- When you choose an offer we
make available on our website
Information about your bookings and your travel
itinerary, if you require special assistance or if
you have specific dietary requirements. This
information may include any changes to your
bookings and travel products that relate to your
booking (for example if you purchase travel
insurance, rent a car or book a hotel along with
your travel booking).
- When you book or manage your travel plans Information about your health, if you have a medical condition that may affect your voyage
(please see section “Sensitive personal data” below for more information) When you provide us with this information before you fly or embark on trips
- Information about other passengers in your booking, and the age range of any children traveling with you. When you make a booking on behalf of other passengers
- Information about your transaction, including your payment card details
- When you purchase Sales-Lentz Group products or services Advance Passenger Information. This information includes your full name, your
nationality, your date of birth, your gender (where required) – the number and type of your travel document (e.g. passport or ID), its expiry date and
country of issue When you check in for specific travel routes
Information related to your voyages and our services in connection with your voyages (e.g. auto-bag drop service, declaring lost luggage) When you book a voyage via Sales-Lentz Group
- Information about your purchases of our partners’ travel related products and services When you purchase such products or services
- The communications you exchange with us (for example, your emails, letters, calls, or your messages on our online chat service) When you contact Sales-Lentz Group or you are contacted bySales-Lentz Group
- Your posts and messages on social mediadirected to us When you interact with us on social media
- Your feedback When you reply to our requests for feedback or participate in our customer surveys
- Information about how you use our website or our mobile app, such as your searches for voyages When you navigate on our website or when you use our
mobile app Sensitive personal data
In the course of providing services to you, we may collect information that could reveal your racial or ethnic origin, physical or mental health, religious beliefs or alleged commission or conviction of criminal offences. Such information is considered “sensitive personal data” under the Regulation and other data protection laws. We only collect this information when you have given your explicit consent, when it is necessary, or when you have deliberately made it public.
For example, we may collect this information in the following circumstances:
For your safety, when you have a specific medical condition, you will need to inform us of that and –where required – provide us with a medical certificate.
If you request special assistance during a voyage, this could reveal information about your health (for example if you ask for a wheelchair). If you inform us about specific dietary requirements you may have, this could potentially indicate that you have specific religious beliefs. Also, when you provide us with your travel document details, your nationality may imply your racial or ethnic origin.
If you do not allow us to process any sensitive personal data, this means we may be unable to provide all or parts of the services you have requested from us.
3. How and why we use your personal data
We use your personal data for the following purposes:
To manage your travel bookings and provide our services to you
When you are embarking on a voyage with us, we use your information to perform our services in relation to your voyage, for example to issue your tickets, check you in, issue your boarding pass in the event of a voyage, take you safely to your destination. We also use it to change your travel bookings if you request such changes.
To communicate with you and manage our relationship with you
Occasionally we may need to contact you by email and/or SMS for administrative or operational reasons, for example in order to send you confirmation of your bookings and your payments, to inform you about your travel itinerary, to advise you of disruption and changes to your travels. If you are using our mobile apps, we may also send you app notifications for these purposes.
Please be aware that these communications are not made for marketing purposes and as such, you will continue to receive them even if you opt-out from receiving marketing communications.
We will also use your personal data if we contact you after you have sent us a request, filled in a web-form through our website.
Your opinion is very important to us, so we may send you an email or SMS to seek your feedback.
We will use the communications you exchange with us and the feedback you may provide in order to manage our relationship with you as our customer and to improve our services and experiences for customers.
To personalise and improve your customer experience
We may use your personal data in order to tailor our services to your needs and preferences and to provide you with a personalised customer experience. For example, if you inform us about your preferred travel destinations.
We may also collect information on how you use our website, which pages of our website you visit most, which travel destinations you search for and what products you buy, in order to understand what you like. We may use this information to tailor the content and offers that you see on our website and, if you have agreed to receiving marketing communications, to send you relevant messages that we think you like.
If you are in the process of making a booking under your account and you leave our website before your order has been placed, we may contact you in order to help you easily complete your booking.
To inform you about news and offers that you may like
We may send you marketing communications for our voyages and travel products, if you have indicated that you wish to receive these, for example when you create an account on our website or make a booking with us and you do not express a wish to not receive such communications. If you wish to receive marketing communications, we will provide you with news from us such as new products that you may be interested in or offers that you may like.
In addition, we will also send you communications promoting our partner’s products and services that may relate to your travel arrangements, if you have indicated that you wish to receive these.
Please note that we will not share your contact details and other personal data with these partners or other companies for marketing purposes.
If you do not want to hear from us about our or our partners’ products and services, you can simply tell us so by choosing the relevant option before confirming your booking. You can also choose to opt out from receiving marketing communications at any time, by clicking on the relevant unsubscribe link at the bottom of any marketing related email you may receive from us. If you prefer, you can also call our Customer Service team for the relevant entity of the Group and express your preference to not receive marketing
To improve our services, fulfil our administrative purposes and protect our business interests
The business purposes for which we will use your information include accounting, billing and audit, credit or other payment card verification, fraud screening, safety, security and legal purposes, statistical and marketing analysis, systems testing, maintenance and development.
To comply with our legal obligations, for example, our obligation to provide your information to national authorities where necessary.
4. Requesting access to your personal data
You have a right to request access to the personal data that we hold about you. This could include booking information relating to voyages you have taken with us.
If you would like to request a copy of your personal data, or have any questions in relation to your personal data kindly send a mail to the relevant business entity found under point 11 ‘Contact Information’.
5. Security of your personal data
We are committed to taking appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and against accidental loss, destruction or damage to personal data.
This means that we adhere to high security standards in order to protect your payment card details when you share such details with us.
being the European Union and Iceland, Liechtenstein and Norway, also referred to as the “EEA”). Where your personal data are transferred outside of the EEA, we require that appropriate safeguards are in place.
6. Notification In the event of a breach of your personal data
In the unlikely event there is a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data (such as sending personal data to an incorrect recipient, or loss of availability of personal data), we are committed to taking an informed decision on whether to notify the supervisory authority within 72 hours and yourself in the event the personal data breach is likely to result in a high risk to your rights and freedoms, with undue delay.
7. Cookies or other tracking technologies
In order to improve our services, to provide you with more relevant content and to analyse how visitors use our website and app, we may use technologies, such as cookies, pixels or tracking software. Please be aware that in most cases we will not be able to identify you from the information we collect using these technologies.
For example, we use software to monitor customer traffic patterns and website usage to help us develop the design and layout of the website in order to enhance the experience of the visitors to our website.
• Category 1: Strictly Necessary Cookies
These Cookies enable services you have specifically asked for.
These Cookies are essential in order to enable you to move around Sales-Lentz Group Websites and use its features, such as accessing secure areas of the website. Without these Cookies, services you have asked for, such as e-billing, may not be provided.
• Category 2: Performance Cookies
These Cookies collect anonymous information on the pages visited.
These Cookies collect information about how visitors use Sales-Lentz Group Websites, for instance which pages visitors go to most often, and if they get error messages from web pages. These Cookies don’t collect information that identifies a visitor. All information these Cookies collect is aggregated and therefore anonymous. It is only used to improve how Sales-Lentz Group Websites works.
• Category 3: Functionality Cookies
These Cookies remember choices you make to improve your experience.
These Cookies allow Sales-Lentz Group Websites to remember choices you make (such as your user name, language, or travel preferences) and provide enhanced, more personal features. For instance, providing you with local airport pricing or reminding you to check-in online. These Cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise.
Strictly Necessary, Performance and Functionality Cookies
We need to use these three categories of Cookie to maintain Sales-Lentz Group Websites ‘s effectiveness, ease of use, and to provide you with a seamless experience. As such we have not provided an opportunity for these to be disabled independently, and by using our site and online services you are agreeing that we can place these types of Cookies on your PC.
• Category 4: Targeting/Advertising Cookies
These Cookies use information about your browsing in order to make advertising more relevant to you and your travel needs.
These Cookies are used to deliver adverts more relevant to you and your travel needs. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of our digital advertising campaigns. They are placed by third party advertising networks on our behalf and with Sales-Lentz Group’s permission. They remember that you have visited Sales-Lentz Group Websites and this is shared with other organisations such as media owners.
You can opt out of these and continue to use the site.
Following Websites belong to the Sales-Lentz Group:
8. Sharing your personal data
Your personal data may be shared with other companies within our Group.
We may also share some of your personal data with, or obtain your personal data from, the following categories of third parties:
Airports, government authorities, law enforcement bodies and regulators when this is necessary to get you to your destination or is required by law. For example, for specific travel routes we are required by law to provide border control agencies with information that relates to your travel documents and to your travel itinerary. This information is known as Advance Passenger Information.
Credit and debit card companies. Sales-Lentz Group shares some of your personal data, which includes information about your method of payment and voyage booking, to the credit or debit card company that issued the card you used to make your booking. In order to ensure the security of your transactions and prevent or detect fraudulent transactions, we may also share your information with our fraud screening partner.
Our partners who offer travel related products and services on our website, promote offers or co-organise competitions on our website.
9. Your rights
To summarise, you are entitled to the following rights granted to you by the Regulation, namely:
right to access your personal data supplied and, where applicable, obtain a copy of these data
right to request that your data is rectified or corrected if you find them incomplete or incorrect
right to have your data deleted, unless there is a legitimate reason to justify storing them
right to object at any time to the processing of your data including the possibility to opt-out, unless a legitimate reason prevails over your interests and rights and freedoms
right to request that the processing of your data be limited
right to the portability of some data, i.e. the right to receive them in a structured format that is commonly used and machine readable so they may be sent to another “data controller”
We shall endeavour to respond to your request promptly and within one month of receipt of the request. Depending on the complexity of the request and the number of requests to handle, we have the ability to extend this response time by two months. You shall be notified of such an extension and of the reasons for the delay within one month of receipt of the request. We reserve the right to reject the request if it is unable to proceed to your identification or if it deems the request excessive or unfounded. You shall be notified of the reasons for refusal within one month of receipt of the request. We may also require the payment of reasonable fees in the case of unfounded or excessive requests, especially if they are repetitive.
If you are not satisfied with the handling of your request, you may file a complaint with the Commission Nationale pour la Protection des Données (information available on the website www.cnpd.public.lu). If you are not satisfied with the processing of your personal data, you may submit a complaint by sending a message, email or letter to the following relevant address kindly send a mail to the relevant business entity found under point 11 ‘Contact Information’.
11. Contact information
Please refer to the table below for specific requests that solely address the business entity in question:
WLTT S.A. firstname.lastname@example.org
We Love To Travel S.A. email@example.com
TravelPro S.A. firstname.lastname@example.org
Flib Travel International S.A. email@example.com
Jerrytravel S.A. firstname.lastname@example.org
Cruisopolis S.A. email@example.com
Autocars Sales-Lentz S.A. firstname.lastname@example.org
SLA S.A. email@example.com
SL Belgium firstname.lastname@example.org
Léonard Travel International S.A. email@example.com
Bartholmé Clervaux Autocars S.A. firstname.lastname@example.org
Frisch Rambrouch Autocars S.A. email@example.com
Ross Troine Autocars S.A. firstname.lastname@example.org